Learn How to Use Google Forms – Easy Way to Collect Data

When you need to collect data in spreadsheets, forms are the best tool. In this post, let’s take an in-depth look at Google Forms features to help you make the forms you need in minutes.

Guide on Google Form to Collect Data

Guide on How to Use Google Forms by TaskyMonk

Follow Step by Step Method to Create Google Form & Start Collecting Data Easily 

Step 1: Set up a new form or quiz

  1. Go to forms.google.com.
  2. Click Blank Add or Blank Quiz New quiz.
  3. A new form or quiz will open.

Step 2: Edit and format a form or quiz

You can add, edit, or format text, images, or videos in a form.

After you’ve created a form, you can add and edit questions and other content. To organize your form by topic, you can add sections.

Add questions, headers & sections

  1. In Google Forms, open a form.
  2. Click Add Add.
  3. To the right of the question title, choose the type of question you want.
  4. Type the possible responses to your question. To prevent people from not answering, turn on Required.

Add an image or video to a question or answer

You can add an image to a question or an answer for multiple choice or checkbox questions.

  1. In Google Forms, open a form.
  2. Click a question or answer.
  3. To the right, click Add image Insert image.
  4. Upload or choose an image.
  5. Click Select.

Add an image or video on its own

You can add an image or YouTube video to your form. You can’t add videos to questions, but you can place them before or after a question.

  1. In Google Forms, open a form.
  2. To add an image, click Add image Insert image. To add a video, click Add Video Video.
  3. Choose your image or video and click Select.

Add a section

Sections can make your form easier to read and complete.

  1. In Google Forms, open a form.
  2. Click Add Section Section.
  3. Name the new section.

Duplicate a question, image, or section

Questions or images

  1. Click a question or image.
  2. Click Duplicate Copy.

Sections

  1. Click a section header.
  2. Click More More.
  3. Click Duplicate section.

Delete or edit items

To edit a question, header, or description, click the text you want to change.

Questions or images

  1. Click a question or image.
  2. Click Delete Trash.

Section

  1. Click a section header.
  2. Click More More.
  3. Click Delete section.

Reorder a section

If you have more than one section, you can change the order.

  1. At the top right of any section, click More More.
  2. Click Move section.
  3. To move a section, click Up Up arrow orDown Down Arrow.

Undo an action

If you want to undo a recent change:

  1. At the top right of your form, click More More.
  2. Click Undo Undo.

Randomly order questions and answers

You can have questions and answers appear in a different order for everyone who fills out your form.

Note: Questions and answers will only be shuffled once per email address. Make sure each address is entered separately and not sent to a Google Group.

If your questions are in a specific order, you shouldn’t shuffle your questions.

  1. At the top, click Settings Settings.
  2. Click PRESENTATION.
  3. Click Shuffle question order.

You can shuffle answers to multiple choice, checkbox, and drop-down questions.

  1. Click the question you want to shuffle answers for.
  2. In the bottom right, click More More.
  3. Click Shuffle option order.

Change your default settings

To make every new form use the same settings:

  1. In Google Forms, open a form.
  2. At the top, click More Moreand then Preferences.
  3. Any setting you turn on will be the default for any new form.

 

Step 3: Send your form to people

After you create a form, you can send it to people using email or social media, or you can embed it into a webpage.

Check form settings

Before you send your form, make sure the settings are what you want.

Limit users to one response

  1. Open a form in Google Forms.
  2. At the top right, click Settings Settings.
  3. Check the box next to “Limit to 1 response.”
  4. Click SAVE.

Note: People will be asked to sign in to their Google Account to use and fill out the form, but their usernames will not be recorded.

Allow people to edit responses

You can choose whether someone can edit a response they’ve already submitted.

  1. Open a form in Google Forms.
  2. At the top right, click Settings Settings.
  3. Check the box next to “Edit after submit.”
  4. Click SAVE.

Show a summary of responses

After someone fills out your form, they can see a link to the results.

  1. Open a form in Google Forms.
  2. At the top right, click Settings Settings.
  3. Check the box next to “See summary charts and text responses.”
  4. Click SAVE.

Change confirmation message

You can change the message people see after they submit the form.

  1. Click Settings Settings.
  2. Click PRESENTATION.
  3. Under “Confirmation message,” type your message.
  4. Click SAVE.

Send the form

  1. Open a form in Google Forms.
  2. In the top right, click Send.
  3. Add the email addresses you want to send the form to, along with the email subject and message.
  4. Click Send.

If you want to share a form through a chat or email message, you can get a link to the form.

  1. Open a form in Google Forms.
  2. In the top right, click Send.
  3. At the top of the window, click Link .
  4. To copy the link that appears, click Copy or press Ctrl + c (Windows) or ⌘ + c (Mac) on your keyboard.
  1. Open a form in Google Forms.
  2. In the top right, click Send.
  3. At the top right, choose Google+, Twitter, or Facebook.
  4. Follow the instructions to share the form.

You can send respondents a form with some fields already filled in.

  1. Open a form in Google Forms.
  2. In the top right, click More .
  3. Choose Get pre-filled link.
  4. Fill in any answer fields you want to pre-populate.
  5. Click Submit.
  6. To send the pre-populated form to respondents, copy and send the link at the top.
  1. Open a form in Google Forms.
  2. In the top right, click Send.
  3. At the top of the window, click Embed Embed.
  4. To copy the HTML that appears, click Copy or press Ctrl + c (Windows) or ⌘ + c (Mac) on your keyboard.
  5. Paste the HTML into your website or blog.

Hope you got how to create a simple Google Form to collect the data easily.

If you have any doubts or queries please post the comment below.

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